document management officer

Description

Document management officers ensure that the documents required for their organisation's functioning and daily operations are registered, classified and archived correctly and are made available to the different services or to the public upon request. They oversee the implementation of internal procedures and promote proper document management practices within the organisation, providing training to other employees on document management procedures. They may operate electronic records management systems (ERMS), electronic document management systems (EDMS) and archives management systems (AMS) and provide support in defining related technical requirements.

Theoretical Knowledge

ESSENTIALTheoretical knowledge required

information categorisation documentation types government policy implementation internal risk management policy document sharing procedures access to documents regulations business process modelling document management data protection information confidentiality intellectual property law database management systems information architecture digitization ICT infrastructure

OPTIONALAdjacent knowledge that strengthens fit

procurement legislation public law ICT security standards ICT project management Microsoft Access principles of artificial intelligence data storage organisational structure Adobe Illustrator

Practical Skills

ESSENTIALApplied skills & competences

analyse business processes organise information work in an international environment use software for data preservation manage data collection systems manage digital archives oversee record management facilitate access to information monitor developments in field of expertise respect data protection principles train employees manage archive set up documentation control system ensure proper document management apply information security policies manage content metadata apply organisational techniques develop organisational policies develop classification systems

OPTIONALOptional competences

communicate with stakeholders draft tender documentation file documents monitor legislation developments assess reliability of data digitise documents operate relational database management system propose ICT solutions to business problems appraise historical documents evaluate tender develop information standards provide cost benefit analysis reports ensure information transparency ensure compliance with legal requirements utilise machine learning perform data analysis maintain computer hardware